This website www.mivetclub.co.uk “MiVetClub” is owned and operated by MiVetClub “MiVetClub”, a company incorporated in England and Wales with company number 08365201 whose registered office address is at CVS House, Owen Road, Diss Norfolk IP22 4ER and whose main trading address is CVS House, Owen Road, Diss Norfolk IP22 4ER. When you register with the website or contact firstname.lastname@example.org by email, telephone or in writing we will collect and process personal information (“Personal Information”) about you. We understand the importance of looking after the Personal Information that you provide and this notice (“Privacy Notice”) sets out what Personal Information we collect, why we need to collect it, how we will use your personal information and how long we will store it for.
How we will use your Personal Information
We will process your Personal Information insofar as it is necessary for the performance of our contract with you. This will involve using your Personal Information to provide you with our products and services and to send you information which is related to the services we provide to you including rebate facilitation documentation and newsletters to share updates to services (“Service Communications”). This information is sent through email only – if you choose to opt out, you can request updates in person from our account managers.
|What personal information do we collect?||Why do we collect it?|
|Name||So that we can identify You and personalise our communications with You|
|Address||So that we can ensure our service is fixed to your business location/s|
|Email address||So that we can contact you about our service.|
|Mobile number||So that we can contact you about our service.|
|Telephone number||So that we can contact you about your order or about our service.|
|Location information (such as post code)||So that we can co-ordinate our services.|
|Bank, debit or credit card details||So that we can receive payment or pay you your due rebate/monies.|
Please remember to let MiVetClub know if any of the above information changes as soon as possible so that we have up to date records.
In addition to our contractual services, we would like to process your Personal Information with your consent to send you information about other products and services available from MiVetClub. You will be asked for your consent via an opt in email and you can change your mind at any time and unsubscribe or subscribe by contacting MiVetClub through the website or by following the links on any marketing emails you receive.
We will keep your Personal Information for as long as you are a client of MiVetClub and thereafter for as long as any legal claim may be made against MiVetClub, or our colleagues and for as long as is required to comply with our legal and regulatory requirements including to the HMRC.
Sharing your information
We are required to share your Personal Information in certain circumstances to ensure that we are able to provide you with services or obtain payment. In each case we will only share the data necessary for the purpose and it will only be in relation to the specified purpose. Each third party is required to have in place comparable data security measures and to be fully compliant with the terms of the General Data Protection Regulations.
|Who do we share information with?||What information do we share?||Why do we share this information|
|Software services||Your Name
Your email address
Your bank details
|So that we can provide our service effectively, we share your details with 3rd party software services to facilitate such services as administering rebate payments and processing membership account details.|
|Banks and payment service providers||Your name||So that we can deal with payments for the appointments, services, treatments and goods provided. To make refunds.|
|Your account details|
|Delivery providers including (Royal mail)||Your name
|We may share your personal information with delivery providers in circumstances that require it; such as sending letters or parcels to you.|
|Credit Reference and Fraud Prevention Agencies||Your name||We may share your personal information with and obtain information about you from credit reference agencies or fraud prevention agencies
|Debt Collection Agencies||Your name||If you fall behind with payments for the services we provide, we may engage a debt collection agency to recover the debt on our behalf.|
|Your outstanding balance|
|Email providers, printers and mailing houses||Your name||So that we can send you administrative information relating to the way we provide services to you and information about your service, we may share your email address and name/s with a marketing automation platform.
|Your email address
|Law Enforcement Agencies||Your name||If we receive a request in writing from a law enforcement agency, we may be required to provide your personal information.|
|Your email address|
|Bank, debit or credit card details|
|Insurance Policy Number|
|CVS (UK) Limited||Your name||CVS (UK) Limited provides certain administrative and support services to MiVetClub|
|Your email address|
|Bank, debit or credit card details|
As set out above, we will not sell, lease or transfer your personal information to any other person or company without your prior consent.
Keeping your data secure
We recognise the importance of keeping your personal information safe and we have in place security measures and policies to prevent personal data from being lost, used or accessed without our permission. We limit access to your personal information to those who have a genuine business need to know it. Those processing your information will do so only in an authorised manner and are subject to a duty of confidentiality.
We also have procedures in place to deal with any suspected data security breach. We will notify you and any applicable regulator of a suspected data security breach where we are legally required to do so.
The General Data Protection Regulation grants all data subjects the following rights without charge. These include the right to:
- fair processing of information and transparency over how we use your use personal information;
- access your personal information and to certain other supplementary information that this Privacy Notice is already designed to address;
- require us to correct any mistakes in your information which we hold;
- require the erasure of personal information concerning you in certain situations;
- receive the personal information concerning you which you have provided to us, in a structured, commonly used and machine-readable format and have the right to transmit those data to a third party in certain situations;
- object at any time to processing of personal information concerning you for direct marketing;
- object to decisions being taken by automated means which produce legal effects concerning you or similarly significantly affect you;
- object in certain other situations to our continued processing of your personal information;
- otherwise restrict our processing of your personal information in certain circumstances
For further information on each of those rights, including the circumstances in which they apply, see the Guidance from the UK Information Commissioner’s Office (ICO) on individuals’ rights under the General Data Protection Regulation.
If you would like to exercise any of your rights, please contact our Data Protection Officer at email@example.com, or CVS (UK) Limited, CVS House, Owen Road, Diss, IP22 4ER. In order for us to deal with your request efficiently, please provide:
- sufficient information to allow us to identify you;
- evidence of your identity and your address (for example, a copy of your driving licence or passport);
- as much information about your request including, if applicable, dates, specific documents or animal names.
How to contact us
By email: firstname.lastname@example.org
Or write to us at: MiVetClub, CVS House, Owen Road, Diss, Norfolk IP22 4ER